Contractor Administration Procedures

Timesheets

The CPC timesheet is a simple document that logs your time worked on a client site each week. The normal working week commences on Monday and runs through to Sunday (to accommodate weekend working where applicable).

The total number of hours actually worked (excluding lunch and other breaks) should be entered for each day worked on site.  If you are working on a day rate please enter 1 for each day worked rather than a number of hours.

It is essential that contractor timesheets are signed by an authorised client signatory as soon as possible at the end of each working week - your signatory might not be available the following week and this could ultimately delay your payments.  Once signed the timesheet should be forwarded to CPC immediately and if using the services of an Umbrella Company forward a copy to them if necessary.  We are happy to receive timesheets and invoices by post, fax (0121 764 4714) or email (info@cpcrecruitment.com) but would request that only one method of submission is chosen in order to avoid duplication.

Our normal payment cycle is 14 days net and Limited Company Contractors should include a dated invoice for payment with each timesheet, clearly indicating the week commencing date that the invoice relates to.  Payment is made by BACS into your company or Umbrella Company bank account 14 days after receipt of the invoice and authorised timesheet. BACS payments normally arrive in your account as cleared funds within 48 hours of issuing instructions to our bank.

In the majority of cases contracts will run very smoothly without any problems.  If however you experience any difficulties with your assignment we will be pleased to help in any way possible.

Extensions to contract assignments

Extensions are often offered to contractors towards the end of an assignment. We aim to contact clients approximately one month prior to the anticipated finish date to discuss the on-going requirements. Whatever the likely outcome we will then contact you to provide feedback and discuss the possibility of extension or alternative assignments that might be available should the client not wish to extend your services.

In order to allow clients to budget effectively we ask that any rate agreed with the contractor at the commencement of an assignment shall remain valid for a period of 12 months. Of course this remains the case only if the job details remain constant (no increased responsibility, etc.) with the same client. 

Rates for other subsequent contract assignments that may become available will be negotiated separately and will not be subject to any previous contractual obligation with CPC.